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Analytics

Daily execution

Schedule Intelligence

Hometown Dental / Charles City / current practice data / 2026-09-16T17:41:59.649Z

Recommended Work

Schedule: what should happen next.

Critical

Open Recover, work the earliest doctor-weighted opening first, and only skip after documenting why it cannot be recovered.

Open chair time is a same-day operating problem because it can erase production, compress future days, and create avoidable team pressure.

Why is Kay recommending this?

Who

Scheduling Lead

When

Before the next meaningful opening

How much

Each meaningful opening is filled, intentionally protected, or documented as unrecoverable before the opening window.

What should I do next?

Open Recover, work the earliest doctor-weighted opening first, and only skip after documenting why it cannot be recovered.

What happened

6 meaningful opening(s) represent 2520 open minutes. Doctor gaps use a 1 weight and hygiene gaps use 0.55.

Likely cause

Likely contributor: appointment blocks create meaningful open chair time. Intentional block classification still requires review before treating every gap as recoverable.

Current

2520 open min

Target

30 min minimum opening / 88% utilization

Variance

6 opening(s)

Trend

Current data only

Why is Kay recommending this?

Supporting metrics and underlying records.

+

Current Value

2520 open min

View records

Goal

30 min minimum meaningful opening

View records

Variance From Goal

6 detected opening(s) requiring classification

View records

Trend

Current data only

View records

Why It Matters

Schedule intelligence connects chair time, patient readiness, same-day opportunities, and provider capacity into one daily operating view.

Operator Read

Schedule risk is now evaluated by open minutes, provider type, and remaining recoverability instead of raw gap count. Production risk for detected gaps still requires procedure block and expected production fields.

Supporting Records

Provider schedule load from appointments export

ProviderRoleApptsMinutesScheduled production
ChloeDoctor3180 min$600
REEDDoctor1120 min$486
MeganDoctor160 min$341

Recoverable Opportunities

Schedule opportunities

Recoverable work Kay can route into the Action Center.

Same-day treatment

16 same-day treatment candidates

$6,632

Owner

Treatment Coordinator

Window

2026-09-23

Confidence

Export match

Review scheduled patients with unscheduled treatment. Patient names/contact require an approved identity export before outreach.

Open chair time

6 schedule gaps detected

Production value unavailable - procedure block query required

Owner

Scheduling Lead

Window

2026-09-23 07:30

Confidence

Gap analysis

Work the earliest detected opening before routine recall.

Schedule decisions required

Fill a schedule gap first?

High

6 gap(s) were detected from appointment blocks.

Open Recover and work the earliest queue.

Production value unavailable - procedure block query required

Open RecoverMonitor

Push same-day treatment?

High

16 scheduled patients also have unscheduled treatment in the export.

Review same-day opportunities with the doctor before checkout.

$6,632

Review treatmentWait

Escalate A/R follow-up today?

Watch

0 A/R account(s) have a future appointment matching the schedule export.

No scheduled A/R conversations were detected.

$0

Prep balancesMonitor

Execution

Today's Action Plan

Open Action Center

1

Open Recover, work the earliest doctor-weighted opening first, and only skip after documenting why it cannot be recovered.

Open chair time is a same-day operating problem because it can erase production, compress future days, and create avoidable team pressure.

Scheduling LeadBefore the next meaningful openingEach meaningful opening is filled, intentionally protected, or documented as unrecoverable before the opening window.